Posted 20 days ago
Our values are at the core of everything we do!
We are one of Western Canada’s largest window and door manufacturers servicing consumers, contractors and retailers. Established in 1988 and headquartered in Edmonton, Alberta, its not just Durabuilt’s innovative manufacturing and design that places us on the list of Canada’s Best Managed Companies - it’s also our people.
Role Summary
This is a unique role and an opportunity to work with exceptional leadership as the business as it grows and evolves. With a wide range of responsibilities and competing priorities, you demonstrate excellence and a get it done attitude with the ability to prioritize and meet deadlines. You are proactive, anticipate needs, demonstrate sound judgement, and a high degree of flexibility. You provide hands-on administrative support for the Chief Operating Officer in conducting research, preparing documents, handling requests, establishing work priorities and day to day administrative functions.
Accountabilities:
Executive Administration & Support
· Complete a variety of administrative tasks – manage an active calendar, expense reports, compose and prepare correspondence; arrange travel plans, itineraries, agendas.
· Plan, coordinate and ensure the schedule is followed and respected. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access for time and office.
· Build collaborative relationships to develop and strengthen internal and external partnerships that can help and support.
· Conduct research, compile data and prepare documents and reports for the COO as required.
· Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks.
· Any additional tasks that may be requested by management from time to time
Events, Meetings and Special Projects
· Work closely with the COO to keep him well informed of upcoming commitments and responsibilities and follow up. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive updated.
· Prepare agendas and make arrangements for meetings.
· Attend meetings and record minutes. Compile, transcribe and distribute meeting minutes.
· Coordinate a variety of diverse and special projects for the Executive.
· Organize and maintain office files and records. Perform general office duties – ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
· Actively plan and participate in all company functions and events.
Leadership
· Provide a bridge for smooth communication between the Executive and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
· Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
· Lead and foster a health and safety culture in all activities and mentor staff on these areas.
Education
Certificate in Business Administration or Office Administration or Marketing.
Experience / Capabilities
Working Conditions:
· Lifting and/or carrying anywhere from 0llbs to 30llbs.
· Operate primarily in an office environment.
· Routinely uses standard office equipment such as laptop computers and smartphones.
· Flexible schedule, occasional weekend work based on operational demands.
· Frequent travel locally is required for Errand, pickups etc., to support the Executive.
· Pressure to produce tangible results and complete projects within tight timelines.
Send Us Your Resume
We embrace diversity and offer equal opportunities to all qualified applicants regardless of origin, culture, ethnicity, age, ability, gender identity, sexual orientation or faith. Thank you to all those apply and those who are short-listed will be contacted.
Job Type: Full-time, Permanent
Benefits:
Schedule:
Work Location: In person
Durabuilt Windows & Doors in Edmonton, Alberta, Canada
